Annoying, frustrating, worrying, costly. This is what people experience trying to control and manage their organization’s keys and physical credentials.
Managing and controlling keycards can be a nightmare, especially when you’re talking hundreds or even thousands of credentials and multiple sites. You risk not knowing where all your keys are at any moment or who has them, posing high risk security threats. On top of this further inefficiencies include: unnecessary travel, contractor fees, overtime payments, missing keys, emergency replacements, theft, and loss.
Why Traditional Credential Management Fails
Traditional key management methods are riddled with inefficiencies. The loss of a master key can be particularly devastating, potentially triggering the replacement of all locks—a process that can cost between $10,000 and up to $1 million for a school district or university facility. That’s a financial hit that hurts any budget.
Additionally, paying contractors big money just to drive around collecting and returning keys to a central location makes no sense. The whole process is a waste of valuable time and resources that could be better spent elsewhere.
The Solution: Sentry Mobile Access
Introducing Sentry Mobile Access, powered by Doordeck. This innovative reader-less mobile access credential solution that automates the management of all your physical credentials. Virtual keys can be distributed to strategic locations and controlled remotely, with the ability to set automated time-restrictions, geo-location radius restrictions and IP restrictions, tightly regulating access. Permissions can be updated in real-time, ensuring maximum security and efficiency.
Clients often can’t believe how poorly their key control systems functioned before automation. The ability to manage keys remotely, anytime, anyplace, eliminates the need for physical key handovers, reducing unnecessary travel and its associated costs.
The Benefits of Digital Key Management
1. Time and Cost Savings: Remote key management delivers a super-fast ROI, often within just three to six months. By eliminating the need to manually distribute keys, you save significant time each week—time that can be redirected towards more critical tasks.
2. Enhanced Security: Digital key management reduces the risk of theft and loss. Real-time status updates and alerts ensure that you are immediately aware if something goes wrong, allowing for swift action.
3. Compliance and Tracking: Detailed tracking and control over key access keep compliance teams happy. Automated systems provide robust audit trails and enhance overall security posture, safeguarding your organization against potential breaches.
4. Peace of Mind: Whether you are in a highly sensitive industry or not, security breaches can have crippling consequences. Protecting your physical assets, financial resources, and brand reputation is paramount. Digital key management helps mitigate these risks.
A Real-World Solution for Modern Physical Credential Management Challenges
Are you wasting time distributing keys to staff and contractors? Are you regularly unable to access a key? Are your staff members exasperated by the constant challenge of keeping track of key cards? Managing keys is not your primary job, and the hours lost each week to this inefficient task are holding you back from more important work.
Digitizing key management with Sentry Mobile Access delivers a straightforward solution to these challenges. It ensures the job is done right, reduces mistakes, and maximizes efficiency.
Sentry Interactive provides a good real world example of where they have saved management time with their implementation of Sentry Mobile Access at UK based Residential Management Group (RMG). James Hooper, the Business Analyst at RMG emphasized the significant time savings achieved by implementing digital visitor passes, resulting in approximately 280 hours of saved employee time per month, which was historically spent delivering and retrieving keys from contractors.
Digitizing your key management saves time and ensures your critical assets are more secure, your facilities are safer, and the risk is significantly reduced. With detailed tracking and compliance, automation keeps everyone happier.
Experience starts at the front door. Transform your credential management process and experience the benefits of automation today.
Schedule a Sentry Mobile Access demo today.
